Privacy Statement

GDPR (VGA) and NIP are leading for us

If you have been invited to participate in a Starcheck assessment, you may want to know why we request your data and what we need it for. So let us tell you more about it here.

First, it is essential to know that Starcheck must comply with GDPR laws and regulations. We also abide by the ethical code of conduct of the Dutch Association of Psychologists (NIP). Our privacy statement follows the guidelines of both sources.

Which of my data are stored?

Starcheck stores data necessary to conduct an assessment and inform you and our client about the assessment findings. Starcheck stores the following data: your name, your telephone number, your (private) email address, your CV, and your test score report(s).

If applicable, we also keep the following records: a competency-based report, any assessments of assessment exercises and situational judgment tests, interview notes, and a counseling report prepared by a psychologist.

Why do you process my personal data?

Starcheck processes personal data for clients who have an agreement with Starcheck to carry out assessments. This data may be used to estimate suitability for a position (selection), advancement opportunities (potential), or diagnostics for career questions.

We need to process your data because, in the cases mentioned, your work performance cannot be directly observed by our clients (during selection) or is insufficiently relevant because the work context is changing (when assessing potential and career options). Assessment is then used to make it possible to make a reasoned decision for you and our client.

Will my data automatically be passed on to Starcheck’s client?

No! Data received from you or generated by us as part of your assessment is first presented to you or discussed by Starcheck with you. If you have any questions regarding this data, you can discuss it with us or contact Starcheck for further explanation.

Starcheck will then explicitly ask your permission to share your data with the client. Without your consent, our client will not receive your data.

Who can see my data?

At Starcheck, the psychologist and support employees are the ones who manage the files and emails with your data.

At our clients, this will be your current or future manager, employees involved in the recruitment process, and employees processing your data as part of your personnel file.

In exceptional cases, data can be shared with members of a job application committee and, regarding current or future directors, with members of the executive council.

What if my data is processed outside the Netherlands?

We will only disclose your data to a client outside the Netherlands if it has received an adequacy decision from the European Commission.

We will NOT provide your data directly to any contact of our client outside one of the countries listed in this adequacy decision.

How long will my data be kept?

The retention period is three months if you participate in an assessment as part of a selection procedure. These three months are needed to complete the application procedure, as well as with other applicants.

Suppose you participate in an assessment as part of an assessment of potential or career options. In that case, the retention period is one year.

This data will be used by our client for 1 year to determine and track your development program.

After these terms expire, our clients can no longer view your data. However, we archive your name and psychometric data for up to six years for scientific purposes and validation studies.

What are my rights?

Right of access
Before sending the assessment findings in a report to the client, you will first receive them for inspection.
Right to restrict processing.
After you have read our findings in the report, you can share the report with the client. You do not have to do so. You may indicate that you do not want the report to be shared with the client. You do not need to mention why you do not want us to send your report. This is called the right to restrict processing. Starcheck will then inform the client of your decision.
Right to human assessment during the decision-making
If you participate in a Starcheck assessment where one of our psychologists conducts an interview and writes a report, the assessment automatically involves a human. If our clients conduct an assessment themselves using our in-house assessment portal, a test professional working for our client, whom we have trained, will be responsible for this human assessment. However, you may also participate in an assessment where no human assessor is involved, for instance, if the assessment program involves several steps. For example, you first take a couple of aptitude tests and automatically continue further through the procedure if you reach a certain level. In such a case, you also have the right to a human assessment of the decision made. If you want to exercise this right, you can contact us.

Right to data portability
We will always send you a report of the findings in a secure PDF file that you can download if you wish.
Right to erasure: ‘right to be forgotten’
If you want, you can request that we delete all your data. If we receive such a request, we will send an immediate confirmation that your data will be deleted. Your data will be deleted from our systems within one month, and you will then be unknown to us.
Right to withdraw consent.
Any consent you have given us can be revoked at any time. As soon as you let us know, we will no longer process your data without your permission. Processing previously performed on your data cannot be undone.
Right to object
If you believe that we have not processed your data correctly or have handled your data with insufficient care, you can file a complaint with Autoriteit Persoonsgegevens (The Dutch data processing regulatory body).

Am I obliged to provide my personal data?

No, it is not. We are under no legal obligation to have your data. However, we need your data to carry out our work under our agreement with our client.

If you do not provide us with your data, we cannot let you participate in the assessment on behalf of our client.

How does automated decision-making come about?

Starcheck facilitates two forms of automated decision-making.

Automated decisions based on the results of ability tests. Based on job analysis, we determine the critical analytical capacities for the successful performance of the job. These analytical capacities are measured using timed capacity tests. Then, these scores are compared to a relevant job-based benchmark group. We have determined the relevant minimum score per test in advance. If your score is below this minimum, it will lead to automatic negative advice. This form of automated decision-making is only applied during recruitment processes with many candidates for a specific job.

Automated decisions based on determining competency-based potential. We use job analysis to determine the relevant competencies for the job with the client. The European Qualification Framework (EQF) format is also determined. An expert system (a feature within HRorganizer.com) then generates an assessment program. After a review by Starcheck or a test professional trained by us, this program is deployed to map out your potential per competence. We use this form of assessment to assist in decision-making, combined with other sources of information (interview, assessment exercise results).