GDPR (VGA) and NIP are leading for us
If you have been invited to participate in a Starcheck assessment, you may want to know why we request your data and what we need it for. So let us tell you more about it here.
First, it is essential to know that Starcheck must comply with GDPR laws and regulations. We also abide by the ethical code of conduct of the Dutch Association of Psychologists (NIP). Our privacy statement follows the guidelines of both sources.
Which of my data are stored?
Starcheck stores data necessary to conduct an assessment and inform you and our client about the assessment findings. Starcheck stores the following data: your name, your telephone number, your (private) email address, your CV, and your test score report(s).
If applicable, we also keep the following records: a competency-based report, any assessments of assessment exercises and situational judgment tests, interview notes, and a counseling report prepared by a psychologist.
Why do you process my personal data?
Starcheck processes personal data for clients who have an agreement with Starcheck to carry out assessments. This data may be used to estimate suitability for a position (selection), advancement opportunities (potential), or diagnostics for career questions.
We need to process your data because, in the cases mentioned, your work performance cannot be directly observed by our clients (during selection) or is insufficiently relevant because the work context is changing (when assessing potential and career options). Assessment is then used to make it possible to make a reasoned decision for you and our client.
Will my data automatically be passed on to Starcheck’s client?
No! Data received from you or generated by us as part of your assessment is first presented to you or discussed by Starcheck with you. If you have any questions regarding this data, you can discuss it with us or contact Starcheck for further explanation.
Starcheck will then explicitly ask your permission to share your data with the client. Without your consent, our client will not receive your data.
Who can see my data?
At Starcheck, the psychologist and support employees are the ones who manage the files and emails with your data.
At our clients, this will be your current or future manager, employees involved in the recruitment process, and employees processing your data as part of your personnel file.
In exceptional cases, data can be shared with members of a job application committee and, regarding current or future directors, with members of the executive council.
What if my data is processed outside the Netherlands?
We will only disclose your data to a client outside the Netherlands if it has received an
adequacy decision from the European Commission.
We will NOT provide your data directly to any contact of our client outside one of the countries listed in this adequacy decision.
How long will my data be kept?
The retention period is three months if you participate in an assessment as part of a selection procedure. These three months are needed to complete the application procedure, as well as with other applicants.
Suppose you participate in an assessment as part of an assessment of potential or career options. In that case, the retention period is one year.
This data will be used by our client for 1 year to determine and track your development program.
After these terms expire, our clients can no longer view your data. However, we archive your name and psychometric data for up to six years for scientific purposes and validation studies.
What are my rights?
- Right to view
Before we send the assessment findings in a report to the client, you will first receive them from us for review.
- Right to block
After you have had a chance to read the findings in the report, you have the choice to let us share the report with the client. You don’t have to. If you do not want us to share the report with the client, you can indicate that. You don’t have to indicate why you don’t want the report to be sent. This is called the right to block. Starcheck will in this case only let the client know that you do not want to share the report.
- Right to human perspective in decisions
If you participate in an assessment at Starcheck where one of our psychologists conducts an interview and draws up a report, there is automatically a human perspective. It is also possible that our client will conduct an assessment for you through our in-house assessment portal. In that case, one of our trained test professionals will take care of the human element. However, you may also participate in an assessment in which no human assessor is involved. This can occur, for example, if the assessment program takes place in several steps. For example, you will first take a number of ability tests, and if you pass a certain threshold you will automatically progress through the procedure. In this case, too, you are entitled to a human perspective on the decision taken. Should you need this, you can contact us.
- Right to data portability
You will always receive a report of findings from us. Because of data security, this is a secure Pdf file, which you can download if you wish.
- Right to oblivion
If you wish, you may request that we delete all your data. If we receive such a request from you, we will immediately confirm to you that we will delete your data. Within 1 month, we will delete your data from our systems. You will no longer be known to us.
- Right to withdraw consent
You can withdraw any consent you have given us at any time. As soon as you inform us, we will no longer process any data for which your consent is required. Data previously processed by us, and with your consent, cannot be reversed.
- The right to file a complaint
If you feel that we have not processed your data properly and have not handled your data with sufficient care, you can file a complaint with the Personal Data Authority.
Am I obliged to provide my personal data?
No, it is not. We are under no legal obligation to have your data. However, we need your data to carry out our work under our agreement with our client.
If you do not provide us with your data, we cannot let you participate in the assessment on behalf of our client.
How does automated decision-making come about?
Starcheck facilitates two forms of automated decision-making.
- Automated decisions based on the results of ability tests. Based on job analysis, we determine the critical analytical capacities for the successful performance of the job. These analytical capacities are measured using timed capacity tests. Then, these scores are compared to a relevant job-based benchmark group. We have determined the relevant minimum score per test in advance. If your score is below this minimum, it will lead to automatic negative advice. This form of automated decision-making is used only during recruitment processes involving many candidates for a specific job.
- Automated decisions based on determining competency-based potential. We use job analysis to determine the relevant competencies for the client’s job. The European Qualification Framework (EQF) format is also determined. An expert system (a feature within HRorganizer.com) then generates an assessment program. After a review by Starcheck or a test professional trained by us, this program is deployed to map out your potential per competence. We use this form of assessment to assist in decision-making, combined with other sources of information (interview, assessment exercise results).
